Tender & Bid Manager. 4Projects collaboration software streamlines all tender and bid processes including document management and document control.

Streamline the procurement process.

 

Building on its integrated collaboration software, 4Projects Tender & Bid Manager is specifically designed to streamline the tendering & bidding process. Save time, money and resources whilst ensuring the quality and security of your procurement process including document management and document control.  Benefits are not only seen by those managing the procurement process but the whole supply chain facilitating effective and Integrated Project Delivery.

 

For full details contact us for a free demonstration.

Tangible benefits:
  • Automate entire processes ensuring information is available to the right people in ‘real time’.
  • Roll out tender, bid and procurement requests in hours rather than days.
  • Our intuitive system walks you through the process ensuring the process is ‘right first time in much less time’.
  • Quickly, efficiently, and effortlessly, conform to ‘best practice’ procedures. 
  • Fully integrated with 4Projects core collaboration solution, all information can be used for tendering purposes and then accessed later during delivery or for asset management.
Efficient tender & bid creation:
  • Create a customised ‘Tender / Bid Project’ following your own protocols.
  • Create pre-qualification questionnaires using our custom forms.
  • Invite suppliers to pre-qualify in a secure and confidential area.
  • Collaborate efficiently and securely with colleagues on the creation, upload, review and approval of tender documents, drawings and information.
  • Effective distribution of tender documentation to selected recipients in a secure and controlled environment.
  • The use of access permissions prevent bidders from seeing who else has been invited to bid.
  • Effective management of tender queries and RFI’s keeping all communication in one auditable place.
  • Use static containers to maintain snapshots of bids at key stages of tender.
  • Use dynamic containers to hold all latest revision information in real time.
Effective bid collation & submission:
  • Simple interface for bidders to view documents with no need for the original software documents were created in.
  • Alerts notify all parties of deadlines, notification or updated information.
  • Bidders can always access the latest information.
  • Revisions to tender information are efficient and simple to make.
  • The instant a tender is issued, bidders can view, download all relevant information and efficiently channel queries to the project team.
  • Easy and efficient bid submission.
  • Bidders can securely collate, update and publish their bid into the system.
  • Submissions not visible until ‘return date’ passes ensuring fairness.
Simple post-bid process:
  • Review bid returns quickly and efficiently with all information in one easy to access place.
  • Simple and secure notification of successful and unsuccessful bidders.
  • Archive record of tender and bid documentation.
  • Clear and concise audit trail.
  • Go on to manage delivery of project within 4Projects with all relevant data already in the system.

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